Dean's Office

The Dean's Office is a place where you can handle all formalities related to your studies. You can obtain documents, submit applications for changes in your study program, and get information about fees and scholarships. The Dean's Office will also assist you with matters related to diploma exams and contacts with the Dean. 

Contact

2 Garbary st, building G, room G005, Bydgoszcz, Poland
tel.: +48 52 567 00 45
fax: +48 52 567 07 36
e-mail: dziekanat@byd.pl  

Working hours

Dear Students,
please be informed that the Dean’s Office will be closed from June 4 to June 7. 
In urgent matters, please contact us by email: dziekanat@byd.pl; fos@byd.pl; stypendia@byd.pl

Monday: closed
Tuesday: 10:00-14:00
Wednesday: 10:00-14:00
Thursday: 10:00-14:00
Friday: 10:00-14:00
Saturday: 8:00-14:00
Sunday: closed

 

Organisation of the academic year 2025/26
What do we need to do in the office?
Student ID Card
Diploma exams information
Required formalities and documents for download
Individualization of the study process
Dean's Office

Organisation of the academic year 2025/26

  • 01.10.2025 – 01.02.2026 – didactic classes
  • 22.12.2025 – 09.01.2026 – winter break
  • 02.02.2026 – 15.02.2026 – credit/exam session
  • 16.02.2026 – 27.02.2026 – retake credit/exam session
  • 28.02.2026 – 21.06.2026 – didactic classes
  • 02.04.2026 – 07.04.2026 – spring break
  • 22.06.2026 – 05.07.2026 – credit/exam session
  • 22.06.2026 – 19.07.2026 – diploma examinations
  • 20.07.2026 – 06.09.2026 – summer holidays
  • 07.09.2026 – 20.09.2026 – retake credit/exam session
  • 21.09.2026 – 30.09.2026 – summer holidays
What do we need to do in the office?

What do we need to do in the office?

  • Your student ID
    (after uploading a correct photo to the ISAPS system) 
  • A certificate of enrollment 
  • Documents confirming the completion of studies 
    • certificate of completion, 
    • diploma
  • Clearance form 
  • Documents submitted during the recruitment process
    (e.g., high school diploma)

Before your visit, contact the Dean's Office to ensure that the documents are prepared.

  • Application to the Rector: 
    • for reinstatement on the student list, 
    • for termination of the study agreement, 
    • appeal against a lower-level decision. 
  • Original diploma thesis 
  • Other documents, if for some reason you cannot submit them electronically

Student ID Card

The mStudentID is currently not available for foreigners.

Foreign students continue to use the Physical Electronic Student ID Card (ELS).

  • The ID card application form should be sent by e-mail to: dziekanat@byd.pl.
  • The fee for issuing the ID card is PLN 22.00 and must be paid via the ISAPS system, in accordance with the individual schedule.

Collection of the ID card

The ID card can be collected from the relevant Dean's Office within 14 days of submitting the application.

In order to receive a student ID card, a photograph meeting the requirements of the guidelines for issuing identity cards must be uploaded to ISAPS 3.0. In order to receive an electronic student ID card, a photograph that meets the requirements of the guidelines for issuing identity cards must be uploaded to iSAPS. A colour photograph measuring 35 mm x 45 mm, which should show the entire head and upper shoulders against a plain, light background, with the face occupying 70-80% of the photograph. The face must be in a frontal position, with the mouth closed, a natural expression, and the eyes should be open, visible and looking straight at the camera.

Please note: The uploaded photo cannot be a selfie!

Student ID Card

Diploma exams information

Since July 1, 2022, we have once again enabled the submission of documents for the diploma examination in electronic form. Documents should be sent to the email address: dziekanat@byd.pl. Students of branch campuses should submit documents to the dean's office appropriate for their location.

There is no obligation to print and personally submit the diploma thesis to the dean's office.

Before submitting the diploma thesis, you must:

  • have a complete set of credits entered into the ISAPS system,
  • upload the final version of the diploma thesis and its abstract to the ISAPS system (the thesis will be approved by the supervisor, who creates the diploma tab in ISAPS).

To take the diploma examination, you must send scans of the following documents to the email address dziekanat@byd.pl:

Additionally, you may attach the document “Student achievements” – this information will be included in the diploma supplement.

Students of branch campuses should check the applicable requirements at their local unit and submit documents in accordance with local regulations.

Please check the helpful information about bibliographical notes, references, citation list.

Educational materials for students writing works in English 

Diploma exams information
Required formalities and documents for download

Required formalities and documents for download

We will assist you with the formalities related to: 

  • diploma examination 
  • change of study program 
  • appeal against the dean's decision 
  • appeal against the decision to remove from the student list 
  • individual study organization 
  • resumption of studies 
  • obtaining and extending conditional enrollment 
  • dean's leave 
  • repeating a year 
  • repeating a subject 
  • committee exams

Individualization of the study process

Individual Study Organization (IOS) is a form of support for students that allows them to adjust their study schedule to individual needs. According to the Tuition Fee Regulations, IOS is subject to a fee, in accordance with the payment rules applicable at WSG.

To participate in the IOS program, students must:

  • Read the Instruction from the Vice-Rector for Education regarding the individualization of the study process
  • Complete and sign the IOS Declaration
  • Submit the declaration to the Student Service Office

Documents required for IOS

Dla studentów z bardzo wysokimi wynikami, którzy chcą studiować według rozszerzonego programu. Wniosek można złożyć po pierwszym roku (studia I stopnia) lub semestrze (studia II stopnia), mając średnią min. 4,75. Po akceptacji dziekana student współpracuje z opiekunem naukowym. Zgodnie z Regulaminem Opłat za Studia, IPS jest odpłatna, zgodnie z zasadami płatności obowiązującymi w WSG.

Procedura ubiegania się o Indywidualnego Programu Studiów (IPS), obejmuje:

  • zapoznanie się z Instrukcją Prorektora ds. Kształcenia dotyczącą indywidualizacji procesu studiowania,
  • wypełnienie i podpisanie deklaracji IPS,
  • złożenie deklaracji w Biurze Obsługi Studenta (osobiście lub mailowo - dziekanat@byd.pl).
  • złożenie projektu programu studiów

Dokumenty wymagane do IPS

Umożliwia dostosowanie planu studiów do zainteresowań studenta. Dotyczy m.in. osób przyjętych na wyższy semestr. Można wybierać przedmioty spoza kierunku, a zmiany wymagają zgody dziekana. Zgodnie z Regulaminem Opłat za Studia, IŚS jest odpłatna, zgodnie z zasadami płatności obowiązującymi w WSG.

Wymagany dokument: 

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